Open Position: Program Officer
Location: San Diego, CA
Employment Type: Full-time (Hybrid)
Salary: $22.50/hour
The San Diego Diplomacy Council (SDDC) is a 501C3 organization based in San Diego, CA. For 45 years, SDDC has been fostering international dialogue and cross-cultural understanding between San Diego and the world. Last year, we hosted over 600 international leaders from over 120 countries in San Diego for professional exchange experiences. We also organized international affairs training programs for students, and community events, fellowship programs, and other experiences to connect our international visitors with the San Diego community in meaningful ways.
Position Summary
Under the supervision of the Program Director, the Program Officer works to ensure successful implementation of our international programs by assisting with all aspects of programming including researching prospective local professional contacts, creating program proposals, arranging logistics, drafting the local itinerary of appointments, and communicating all logistical details to the appropriate authorities. The program officer will also staff programs. Duties also entail tracking project expenditures, maintaining database, statistics and activity records related to the program.
Key Responsibilities
- Conduct research on a variety of international topics and local professional contacts
- Make logistical arrangements for groups of international visitors to San Diego, including travel, hotels, ground transportation, catering, etc.
- Arrange meetings with local partners, implementing program objectives as outlined by the U.S. Department of State or other program funders
- Process and track project expenditures; produce financial documents; assist in the monitoring of project budgets
- Produce project materials, such as arrival packets, name badges, and administrative documents
- Maintain project files and database and provide general project support
- Brief interpreters and international participants on administrative procedures and logistical arrangements pertaining to project
- Provide direction to interns and volunteers working on related projects
- Provide support to events related to inbound delegations
- Provide support for dinner hospitality requests
- Perform other duties, as assigned
Desired Skills and Qualifications
- Bachelor's degree in a relevant field or equivalent experience
- 2+ years of relevant professional experience
- Strong computer skills including proficiency in Microsoft Office, PowerPoint and Excel.
- Familiarity with Salesforce, Canva, WordPress, and social media platforms a plus
- Strong verbal and writing skills with ability to communicate clearly and persuasively
- Excellent time management, attention to detail and organization skills
- Demonstrated strong interpersonal and cross-cultural communication skills
- Flexibility to adapt to changing priorities and work in a fast-paced environment
- Self-motivated, proactive, and capable of working independently and as part of a team
- Familiarity with the San Diego community and an interest in global affairs is a plus
How to Apply
Please submit your resume and cover letter through LinkedIn, via email to operations@sandiegodiplomacy.org, or by mail to:
San Diego Diplomacy Council
Attn: Human Resources
4305 University Ave, Suite 510
San Diego, CA 92116
We will be accepting applications on a rolling basis. SDDC is an equal-opportunity employer and welcomes applications from individuals of all backgrounds and experiences, including those from underrepresented communities. Please note that only shortlisted candidates will be contacted. Thank you for your understanding
Internships & Volunteering
Applications for internships are now open! Our next intern cohort will commence on August 13, 2024 and conclude February 13, 2025. Send your resume and cover letter to internship@sandiegodiplomacy.org to apply.
Gain hands-on experience in public diplomacy while learning about the work of a nonprofit in San Diego. Our volunteer intern positions are open to applicants with a high school diploma and above (non-students welcome). Internships completed as part of a college course are eligible for credit. Our internship program is attractive to emerging global leaders looking to expand their skills and knowledge in the following areas:
- Program - designed to give interns practical experience in planning and scheduling professional appointments for international visitors who come to San Diego. Program Interns are involved in one-on-one meetings, group discussions, and planning delegates' itineraries. In addition, the intern often accompanies visitors to their professional meetings.
- Executive - designed to give the intern experience in working with executive-level personnel on administrative, meeting planning, and communication tasks. Assist the Executive Director with expanding SDDC relationships, expand public relations, contribute to event planning, and assist with strategic development.
- Communications - designed to give the intern a high level of responsibility and exposure to local, national, and global media sources in a professional, intercultural environment.
- Development - designed to give the intern experience connecting with local, national, and international partners and community members, building new relationships, coordinating events, and serving as a liaison with donors and partners .
- Operations - designed to allow the intern a chance to explore nonprofit management, database maintenance, and involvement in SDDC's membership engagement. An Operations Intern will gain experience in accounting, grant reporting, business processes, and project management.
Internship Details and Timeline: Our volunteer internships are approximately 15 hours per week, for a duration of at least 6 months. We are currently recruiting for the Spring cohort of interns. The Spring cohort will run February 13 through August 20, 2024.
To Apply: Email your resume to internship@sandiegodiplomacy.org.